Student Advisory Committee September 2019 Report

Brothers –

Below you will find an outline of what took place during the September Student Advisory Committee meeting on September 13, 2019. Ema Alexander of the NED took notes for the meeting. If you have any questions, do not hesitate to ask. You can reach me at bangco@kkpsi.org or the whole committee at studentadvisory@kkpsi.org.

With much love,

Bang

—September SAC – Minutes 9/13/2019—

  • Introduction/Attendance
    • Midwest: Sam Faulkner – VPM, Jenn Taylor – Governor
    • North Central:  Russell House – President, Jack Gornick – VPM, Jenna Jansa – VPP, Ben Tuttle – Sec/Treas
    • Northeast: Ema Alexander – President, Evan Choy – VP, Will Johnston – MAL, Bill Welch – Governor
    • Southeast: Jessica Needham – VPP, Atia Aroonsakulwongse Sec/Treas
    • Southwest: Hannah Cheeseman – VPM 
    • Western:Hunter Murphy – President, Oliver Kou – MAL
  • District Updates
    • Midwest:
      • District Day (Nov. 23) at University of Nebraska – Omaha
    • North Central
      • Membership Retreat (Oct. 6)
      • Online workshops (virtual)
      • Google Classroom introduction
      • Book Club
    • Northeast
      • Online workshops (virtual)
      • Chapter One-on-Ones
      • New website
      • Standing committees
    • Southeast
      • DLC & MER in February
      • FocuSED Connections – Pen pal program for chapters
      • Reach for the Stars Program starting soon
    • Southwest
      • Histroy & Traditions Committee
      • Publications
      • The Charge – chapters post good examples of service and values
    • Western
      • VPM virtual workshops
      • Centennial
      • Snarky’s Challenge (monthly for chapters)
  • SAC Topic #1: District Communications Plan
    • How are you marketing district events and updates/news?
      • Midwest: Facebook Group, District Website (hopefully), Instagram, and Facebook Page
      • Northeast: Infographics, Flyers, emails, individual contact, officer specific FB groups, public FB and Instagram pages
      • North Central: Posts on District Facebook Page, our email list, Instagram, officer twitter pages
      • Southeast: Facebook group, SED Slack channel, district website
      • Southwest:
      • Western: FB Group but hopefully transitioning to our website, occasionally Twitter
    • What are you doing for follow-up?
      • Midwest:
      • Northeast: Messaging Presidents individually, emailing, repeat posts as big deadlines approach
      • North Central: Individually emailing chapter presidents, or eventually FB messaging/calling them for reports and stuff. Also we ask the Brothers to spread info through word of mouth at their chapters
      • Southeast: FB messaging brothers individually, tagging chapter FB pages, and some emailing
      • Southwest:
      • Western:
    • What are you using to measure your quality of communication methods/strategies?
      • Midwest:
      • Northeast: Made a google doc for contact information for chapter officers. Asked chapters to verify the information was correct by checking a box. This was a visual representation of which chapters are being reached and which chapters are not receiving information.
      • North Central: Have a spreadsheet of chapters with their submission status for forms, but not much in the way of promoting events
      • Southeast: Made a spreadsheet and note which chapters I reached out to, how I reached out, and who I specifically communicated with if relevant. Then noting who has followed through and who needs another reminder
      • Southwest:
      • Western:
    • What does “successful communication” look like in your district?
      • Midwest:
      • Northeast: When brothers interact with posts tagging other brothers which helps us to reach all our followers but additionally brothers who do not follow us. High completion of forms and chapter polls indicate communication is being received well
      • North Central: Brothers showing up to events whether in person or digitally depending on the event and having brothers contribute to our online initiatives
      • Southeast: Communicating messages on several platforms: FB, Insta, Slack, and email
      • Southwest:
      • Western:
    • What are some successful practices?
      • Midwest:
      • Northeast: We post a graphic as deadlines approach that has every chapter and a series of 4 gray bars. We change the bars to green 1 at a time for being, submitted to sponsor, sponsor approved, DOB approved-pending collection of fees, completed. The updated graphics are posted weekly. Often, a brother will see their chapter has 0 gray bars and it promotes an accountability system where they will then personally check with those in the chapter responsible for submitting forms and thus more chapters are filling out forms earlier than the deadline.
      • North Central: Using a promotional schedule so Brothers on the council know when to post on social media (and on which platform) to ensure a regular stream of information
      • Southeast: Using Canva graphics for deadlines
      • Southwest:
      • Western:
    • What are some of your communication goals?
      • Midwest:
      • Northeast: Build relations with chapters and presidents who routinely struggle to respond to district events and district officers
      • North Central: Reach chapters that aren’t at most district events and get to know at least one person in every chapter of the District personally
      • Southeast: Increasing interactions with chapters on social media, continuing to utilize the SM calendar as a council to pre-plan as much as possible so that we aren’t over posting, and Get as much communication through slack as possible
      • Southwest:
      • Western:
  • National Council Updates
    • Deadlines:
      • Chapter Personnel Report (Semester): September 30
      • Chapter Personnel Report (Quarter): October 15
    • We had our first National Council meeting on September 12.
  • VPSA Updates
    • 100-Day Plan
      • Established the Communications Team members
      • Created content calendar
      • KKPsi TV – created Chapter Personnel Report walkthrough video with Ema
      • VPSA Chat (September 24) – recruitment and membership education
      • KKPsi Presents – first episode to be released in October
  • Celebrate WINs
    • Western
      • Parliamentarian, dissolving joint constitution into a handbook
    • Southeast
      • Almost have a VPM
    • Northeast
      • Almost have a convention site
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