Officer Descriptions

Each chapter of the Fraternity has the following chapter officers: Sponsor (ex-officio), President, Vice President, Secretary, Treasurer, Historian, Alumni Relations Officer and other officers as needed. Any other officers the chapter has can be located in the chapter constitution.

The Active members of a chapter shall elect its officers at a regularly called meeting of the chapter. The election of chapter officers shall be held at least once during the academic year. Nominations for each office shall be made from the floor of the meeting and a majority of all votes cast shall be necessary for election. Each chapter officer shall be an Active member of the Fraternity at the time of election and a regularly enrolled student at the college or university during the term of office. Each officer shall possess more than ordinary business ability and shall be capable of representing the chapter under all ordinary conditions. Each officer shall have the best interests of the Fraternity at heart and shall be willing and able to devote the necessary time to the execution of the office. The Chapter Sponsor shall have the authority to exempt any officer from a specific requirement of office. Each officer shall serve for a period of one year unless otherwise stipulated by the chapter. Chapter officers shall serve without compensation.


The Chapter PRESIDENT presides at all meetings of the chapter and shall be a member ex officio of all chapter committees. The President signs all checks for monies disbursed and signs all contracts and other instruments of business involving the chapter. The Chapter President is designated as the official representative of the chapter whenever such representation is required and prepares and sends all reports to the National Executive Director of the Fraternity.


The Chapter VICE PRESIDENT, in the absence of the President, presides at meetings of the chapter and shall advance the purposes of the Fraternity as stated in the Preamble of the Constitution by promoting the work of the chapter as performed by its several officers and committees. The Chapter Vice President is responsible for the educating, training, and initiation of all members, unless another officer has been elected to that duty.


The Chapter SECRETARY records the minutes of all meetings of the chapter and signs all contracts and other instruments of business incurred by the chapter. The Chapter Secretary maintains a permanent record of each member of the chapter including name, address, telephone number, chapter roster number, and instrument played. In addition, the Secretary is responsible for all chapter correspondence. This office is sometimes separated into two offices, Recording Secretary and Correspondence Secretary.


The Chapter TREASURER controls the receipts and disbursements of all monies of the chapter, and submits recommendations concerning the financial policies of the chapter as may be required. The Chapter Treasurer signs all checks for monies disbursed and is responsible for keeping records of all chapter finances.


The Chapter HISTORIAN is responsible for maintaining a written and pictorial record of the activities of the chapter and band.


This officer position should coordinate alumni activities with the chapter, keep updated files of alumni, and assist members of the Kappa Kappa Psi Alumni Advisory Committee in alumni matters.